Samuel Adams | December 30th, 2019 | Outlook, Tips
Looking for some smart solution to save Outlook for Mac emails on local machine? Do not know how to backup Outlook for Mac 2016 data? Want to save Mac Outlook data in some other email client supporting file format? If you are also having any of these queries in mind, then you are at the right place.
Microsoft Outlook is the popular email client among the business or enterprise users. The numerous advance features like security, accessing data offline, connection with Exchange Server make it stand above all other email clients. As nothing is secure nowadays so everybody wants to keep a backup of their important data. This is the reason users want to backup Outlook for Mac 2019 / 2016 / 2011 on computer.
By default, Mac Outlook stores its mailbox data like emails, contacts, calendars, etc., in OLK file format. But, when it comes to export Mac Outlook mailbox, it has only OLM file option. A user can also consider OLM file as a backup file of Mac Outlook and stores it any location. But, this file format is supported by Outlook for Mac only. So, users look for some other solution also to backup Mac Outlook data.
Why Backing Up Outlook for Mac Data is Important?
There are many users who do not believe in maintaining a copy of their important data. They are unaware of hazardous situations that can happen with them. Everything in this world is prone to corruption or data loss. It can be possible that your Mac Outlook crashes and all data get lost. Or there is some error like 17199 in your OLM file and it become totally inaccessible. To avoid such type of scenarios, it is important to backup Outlook for Mac 2016 data.
Outlook 2011 for Mac will ask you what you want to backup. On this screen select Outlook for Mac Data File (.olm) and Items of the following types. Then select the types of items that you want to back up and click the right arrow button at the bottom of the window. Mac OLM Converter tool is one such widely used application that can let you backup Outlook for Mac data in multiple formats. Using this application, you can easily save OLM file in PST, EML, EMLX, PDF, MSG, ICS, VCF, MBOX, and HTML format. After that, it become easy for the user to access in any of the supporting application with any trouble.
This will increase the chances of Mac Outlook data on other email clients and platforms also. You just have to save Mac Outlook OLM file in any other file format. In order to know how, continue reading the blog below.
On the Tools tab, choose Export. Note: Don't see the Export button? Make sure you have the latest version of Outlook. On the Outlook Help menu. In the Export to Archive File (.olm) box, check the items you want to export, and choose Continue. In the Save As box, under Favorites, choose the. Turn Time Machine on to back up your Outlook items On the Apple menu, choose System Preferences Time Machine. In the Time Machine dialog box, switch Time Machine to On, then choose Select Backup Disk. Select the location where you want to back up your files, and then choose Use Disk.
The Quick Way to Backup Outlook for Mac 2016 Data
If a user wants to save Mac Outlook data in a file format other than OLM, switch to some professional solution. Mac OLM Converter tool is one such widely used application that can let you backup Outlook for Mac data in multiple formats. Using this application, you can easily save OLM file in PST, EML, EMLX, PDF, MSG, ICS, VCF, MBOX, and HTML format. After that, it become easy for the user to access in any of the supporting application with any trouble.
How to Backup Outlook for Mac 2019 / 2016 / 2011?
There are several possible ways to backup or save Mac Outlook data on local machine. For example, you can archive Mac Outlook or backup complete mailbox via Time Machine on Mac. This section of the post will let you know all such methods in detail.
Method 1: Complete Backup of Mac Outlook via Time Machine
Note: In order to backup Mac Outlook data via Time Machine you need to have an extra storage device, which is set to store data saved by Time Machine.
- First of all, you need to attach or connect an external storage to your Mac machine
- Then, click on the System Preferences >> Time Machine from the Mac menu
- Here, you need to set the Time Machine to On from the Time Machine dialog box. Click on the Select Backup Disk
- Now, choose the location where Time Machine backup files need to be saved and click on the Use disk option
- Check Back Up Automatically option to back up everything on your Mac automatically via Time Machine
So, whenever required one can easily restore all data in any situation including the Outlook files from Time Machine backup.
Method 2: Move Mac Outlook Data to Archive File
Another possible way to backup Mac Outlook 2016 data is by exporting items to an archive file. Now, to do the same, follow the steps mentioned below:
- First of all, open Mac Outlook 2016 on your machine
- After that, move to Tools >> Export option
- Then, select Outlook for Mac Data File (.olm*) option as an export to archive file
- Now, choose the data items that you want to move to archive file. It includes Mail, Tasks, Calendar, Notes, Contacts in the Export to Archive File (.olm) window. Click Continue to proceed further
- Under Favorites, you need to select Downloads folder in a Save As box. Then, click on the Save button
- As the process completed successfully, click on the Finish button and end the task
Outlook 2016 Backup
This way a user can extract OLM file from Mac Outlook but cannot access it anywhere else except Outlook for Mac.
Ending Note
Mac Outlook stores its data in OLM file format but to maintain a copy of them backup is necessary. Thus, this blog will let users know how to backup Outlook for Mac 2016 data. There are multiple ways of doing the same are covered in the blog above. A user can have a look on all of them and decide between them accordingly.
Ashwani Tiwari | Published: May 27, 2020 | MS Outlook
Mac Outlook stores emails, contacts, calendars, and other data items into OLK file format, and whenever the user wants to backup Mac Outlook emails it permits to export OLM file which is only supported by Mac Outlook itself. So, in case if you want to take a backup of your Mac Outlook data items or migrate from Mac OS X to Windows with entire data of Mac Outlook you need to convert Mac Outlook OLM files into PST format.
Backing up of data is the need in some cases, but if you regularly take a backup of your important data will minimize many problems. Mac Outlook is email clients provide many features, but as you know in this world of technology no one is responsible for any kind of data loss, corruption issues, or any unfortunate event.
Also Read: Save Email as PDF on Outlook for Mac Effectively
This entire write-up will guide you to take a backup of your Mac Outlook data to PST effectively. We will also be going to discuss the need for Backup of Mac Outlook data items and what Microsoft policy of data backup.
Need to Backup Mac Outlook Emails
Microsoft clearly states the responsibility of the user and the company that says Microsoft itself is not responsible for any kind of data loss. They will provide you security and a platform to maintain data.
We will also share the image that was posted by Microsoft officials that define the data protection responsibility. In case your data is deleted accidentally or deleted by someone intently then what you do. So, backing up Mac Outlook data will always a good option.
Backup Mac Outlook 2016 Emails to PST
We have to export Mac Outlook OLM file form Mac Outlook follows these simple steps below.
- Open Mac Outlook in your system
- Go to file option then hit the Export
- Choose the data items which you want to backup
- Browse the destination folder to save the resultant backup file
- Hit the save button to initiate the process
Locate the exported OLM file for further process. These exported OLM files are also used to share emails with other Mac Outlook user in case you Mac Outlook profile get damages.
Now we will be going to explain the working of a third-party tool which is used to convert OLM file into PST and 5+ file formats that are used by Thunderbird, Apple Mail, and other email clients. Before this let’s have a look at the additional feature of the tool
Features of Mac Outlook Backup Tool
Along with email this tool is capable to convert contacts, calendars, etc. into 6+ file formats.
- Convert multiple Mac Outlook OLM file into PST, MBOX, EML, MSG and other file formats
- Preview the Mac OLM file before the conversion process
- Authorize to export selected data file using the data filter option
- Compatible with all the versions of MS Windows OS
- The standalone tool doesn’t require MS Outlook
- Preserve On-Disk folder hierarchy through the entire process
Working of Mac Outlook Backup Tool
Mac Outlook Backup Tool permits you to take a backup of your important Mac Outlook data items in a trouble-free manner. The tool has easy to use interface even non-technical guys also take backup by just following the steps below.
- Download Mac Outlook backup tool and launch it
Export Outlook Contacts On Mac
- Now, click on Add file button to add OLM file
Outlook For Mac Backup Emails
- Choose PST file format or other accordingly
Note: You can also choose additional filers in the advance settings tab.
- Afterward, browse the destination folder for the backup file
- Hit the Export button to initiate the process
Navigate to the destination folder and locate your backup Mac Outlook PST file.
Also Read: Convert OLM file into CSV Doesn’t Have to Be Hard
Conclusion
Congratulations, you successfully created Backup Outlook Mac Emails to PST. You can also convert the OLM file into MBOX format to import it into Apple Mail, Thunderbird, and other email clients. This tool additionally offers many filter options to chose wisely. The tool is enough capable to export Mac Outlook file into PST without any technical assistance or any supportive tool.